Terms and Conditions

Last Updated: August 20, 2026

By using the Oundle Town Rowing Club (OTRC) system and participating in club activities, you agree to the following terms and conditions.

1. Membership Requirements

• British Rowing Membership: All club participants, including juniors and temporary members, must maintain valid British Rowing membership for insurance purposes (Section 2.3 of the OTRC Safety Plan)
• Membership Fees (1st September 2025 - 31st August 2026):
  • Full Adult: £285 per annum
  • Adaptive Adult: £195 per annum (reduced rate for adaptive rowers)
  • Affiliate Adult: £25 per month or £6 per week (for students during vacations)
  • Full Junior: £195 per annum
  • Boat Storage: £100 per annum (optional add-on)
  Part-year and hardship payment plans are available through the membership secretary
• Information Accuracy: You confirm that all details provided are correct and agree to inform the Membership Secretary of any changes

2. Safety Requirements

• You must have read and understood the OTRC Safety Plan
• You accept responsibility for ensuring the safety of yourself and others while participating in club activities
• You must be able to swim 50 metres in sports kit and tread water for 2 minutes
• You must declare any injury, impairment, disability, illness, or medication that your coach should be aware of

3. Photography and Video

• Club Use: OTRC uses photography and video for coaching and publicity purposes
• Video Content: Training videos may be published on YouTube in unlisted format and added to unlisted playlists accessible only to club members with direct links
• Consent: You may opt-in or opt-out of video consent at any time through your profile settings
• Concerns: Please discuss any photography or video concerns with your coach

4. Data Protection

Information provided will be:

• Retained in accordance with British Rowing requirements for insurance purposes
• Protected using industry-standard security measures
• Never sold or shared with third parties except as required by law
• Used only for club administration and communication purposes

5. Junior Members

• Responsibility for junior safety lies with accompanying parents/guardians
• During organised club sessions, the named club official assumes responsibility for juniors
• Parents must remain on site for land training sessions
• Parents must complete emergency contact forms for their juniors

6. Equipment Use

• Club equipment must be treated with respect and care
• Damage must be reported immediately via the boat maintenance system
• Private boats may be stored subject to committee approval and payment of storage fees
• Equipment may only be used by qualified members or under appropriate supervision

7. Attendance and Training

• Members must confirm attendance for water sessions in advance
• Repeated non-attendance without notice may result in removal from future sessions
• Training must be appropriate to your skill level and health status
• Coaches' safety decisions are final and must be respected

8. Code of Conduct

All members agree to:

• Treat all members, coaches, and visitors with respect
• Follow British Rowing's Code of Conduct
• Represent OTRC positively at all times
• Report any safeguarding concerns to the Welfare Officer immediately

9. Liability

• OTRC accepts no liability for loss or damage to personal property
• Members participate in club activities at their own risk
• Appropriate insurance through British Rowing membership is mandatory

10. Termination

Membership may be terminated by:

• The member giving written notice to the Membership Secretary
• The committee for serious breach of these terms or the club constitution
• Non-payment of membership fees

11. Changes to Terms

OTRC reserves the right to update these terms. Members will be notified of significant changes via email and the club portal.